ECM meets BCG Matrix December 6, 2009Posted by Sanooj Kutty in Business Process Management, Enterprise Content Management.
Tags: bcg, bcg matrix, bcgmatrix, bpm, Business Process Management, content management, document management, ecm, Enterprise Content Management, requirements management
Although the BCG Matrix is primarily a product life-cycle matrix, it has always captured a special position from my university and marketing days. Even with its constraints, it provides a good overview and has hence survived time and challenges from other models.
One of the key challenges for me in ECM has been to map the role of various content and their role in terms of regulatory compliance and operational performance. Here I find a modified BCG Matrix has a good start as depicted in the sample diagram below:
When used in a Business Process, placing the content in the BCG Matrix creates 4 categories in the content portfolio of the process:
Question Marks are content that have high regulatory importance and as a result requires attention while managing them. At the same time, they may seem to be a hinderance or have a slow-down effect on the operational performance of a process.
Dogs have low compliance requirements and low operational performance benefits and this gives a better insight into prioritization of managing these content.
Stars are those content that, as is obvious, have high compliance requirements and are also the backbone to the operational performance of the process.When identifying your BPM and ERM needs, these content must be handled with care.
These content are not required from a compliance perspective but have great value of the operational needs of the process and hence, need not be marked as a record for retention. Nonetheless, it is always advised to keep such content in retention for a while if not long-term.
So what are the cons of this model? Well, it does not address the strategic necessity of content. For e.g., while Marketing Materials have been ranked as a Dog, it need not be so as strategically marketing content have a strong role of play for the organisation.
Also, the compliance laws of various countries may differ and hence, some of the content shown as low may not be so according to some laws.
This post, much like my earlier 5W post, is also just a starting step into evaluating your content. This provides one with a decent start, if not a fully detailed analysis of your content and their relevance in the organization and the process at hand.